The shareholders of Neobo Fastigheter AB (publ), organisation number 556580-2526, ("Neobo") are hereby given notice of an Extraordinary General Meeting to be held on Wednesday 4 October 2023 at 09:00 (CEST) at Advokatfirman Cederquist’s premises, Hovslagargatan 3, in Stockholm, Sweden. Registration starts at 08:30 (CEST). The shareholders may also exercise their voting rights at the Extraordinary General Meeting by postal voting in accordance with the provisions of Neobo’s Articles of Association.
Right to participate
Shareholders who wish to participate in the Extraordinary General Meeting
shall be recorded in the presentation of the share register prepared by Euroclear Sweden concerning the circumstances on Tuesday 26 September 2023, and
shall give notice of participation no later than Thursday 28 September 2023.
Shareholding in the name of a nominee
To be entitled to participate in the Extraordinary General Meeting, shareholders whose shares are registered in the name of a nominee must, in addition to give notice to participate, re-register such shares in their own name so that the shareholder is recorded in the presentation of the share register as of Tuesday 26 September 2023. Such re-registration may be temporary (voting rights registration) and can be requested from the nominee in accordance with the nominee's procedures in such time in advance as the nominee determines. Voting rights registrations effected by the nominee no later than on Thursday 28 September 2023, will be considered in the presentation of the share register.
Participation by attending the meeting venue
Shareholders who wish to participate in the Extraordinary General Meeting by attending the meeting venue in person or by proxy must give notice of participation no later than Thursday 28 September 2023. Notice of attendance can be done via https://anmalan.vpc.se/euroclearproxy, by e-mail to GeneralMeetingService@euroclear.com, by telephone +46 (0)8-402 91 81 weekdays 09:00–16:00, or by post to: Neobo Fastigheter AB (publ), "Neobo EGM 2023", c/o Euroclear Sweden AB, P.O. Box 191, SE-101 23 Stockholm, Sweden. Shareholders shall in their notice to participate state their full name, personal identification number or company registration number, address and telephone number, and advisors, if applicable. Shareholders who are represented by a proxy or a representative should send documents of authorization to the address above well in advance of the Extraordinary General Meeting. A template proxy form is available on the company’s website www.neobo.se/en/extraordinary-general-meeting-2023.
Participation by postal voting
Shareholders who wish to participate in the Extraordinary General Meeting by postal voting in advance must give notice of participation by casting their postal vote so that the postal vote is received by Euroclear Sweden AB (administering the forms on behalf of Neobo) no later than Thursday 28 September 2023. A special form shall be used for postal voting. The postal voting form is available on the company’s website www.neobo.se/en/extraordinary-general-meeting-2023.
The postal voting form can be submitted either by email to GeneralMeetingService@euroclear.com, or by post to Neobo Fastigheter AB (publ), "Neobo EGM 2023", c/o Euroclear Sweden AB, P.O. Box 191, SE-101 23 Stockholm, Sweden. Shareholders may also cast their postal votes digitally through verification with BankID as per instructions available on https://anmalan.vpc.se/euroclearproxy. If the shareholder postal votes by proxy, a power of attorney shall be enclosed to the postal voting form. A template proxy form is available on Neobo’s website www.neobo.se/en/extraordinary-general-meeting-2023. If the shareholder is a legal entity, a certificate of incorporation or a corresponding document shall be enclosed to the postal voting form. Further instructions are included in the postal voting form and on Euroclear Sweden AB's website https://anmalan.vpc.se/euroclearproxy.
Please note that if you wish to participate in the Extraordinary General Meeting by attending the meeting venue in person or by proxy, you must notify this in accordance with the instructions under the heading Participation by attending the meeting venue above. This means that it is not sufficient for those who wish to attend the meeting venue to give notice of participation by postal voting only.
Proposed agenda
- Opening of the Extraordinary General Meeting.
- Election of Chair of the Extraordinary General Meeting.
- Preparation and approval of the voting list.
- Approval of the agenda.
- Election of one or two persons who shall approve the minutes.
- Determination of whether the Extraordinary General Meeting has been duly convened.
- Determination of the number of board members.
- Election of a new board member.
- Closing of the Extraordinary General Meeting.
Item 2 – Election of Chair of the Extraordinary General Meeting.
The Nomination Committee proposes that Tone Myhre-Jensen, lawyer at Cederquist law firm, is elected to be the Chair of the Extraordinary General Meeting, or in the event she is prevented, the person appointed by the Board of Directors.
Item 7 – Determination of the number of board members.
The Nomination Committee proposes that the number of board members should be expanded by one person and henceforth consist of six (6) board members elected by the general meeting.
Item 8 – Election of a new board member
At the Annual General Meeting held on 26 April 2023, the board members Jan-Erik Höjvall, Mona Finnström, Eva Swartz Grimaldi, Ulf Nilsson and Peter Wågström was elected until the end of the next Annual General Meeting.
The Nomination Committee has now proposed that, due to changes in the ownership in Neobo, the Board of Directors should be expanded by an additional board member and suggests that Jakob Pettersson is elected as a new board member until the end of the next Annual General Meeting.
Henceforth, the Board of Directors will, if Jakob Pettersson is elected as a new board member, consist of Jan-Erik Höjvall, Mona Finnström, Eva Swartz Grimaldi, Ulf Nilsson, Peter Wågström and Jakob Pettersson.
Jakob Pettersson has informed that, provided he is elected as a new board member, he will abstain from board remuneration until the end of the next Annual General Meeting.
Jakob Pettersson
Jakob Pettersson, born in 1986, is employed by the Association of ICA Retailers (Sw. ICA-handlarnas Förbund). Jakob has been in charge of the Association of ICA Retailers’ capital management since 2019 and has held the position of CFO since 2022. Jakob possesses extensive experience in investments and has actively contributed to the establishment of the Association of ICA Retailers’ proprietary real estate company, Urbano. Jakob Pettersson holds a degree in Business and Economics from the Stockholm School of Economics.
Shares and votes
There are a total of 145,400,737 shares in Neobo. As per the date of this notice, Neobo holds no own shares.
Shareholders’ right to request information
The Board of Directors and the CEO shall, if any shareholder so requests and the Board of Directors believes that it can be done without material harm to the company, provide information regarding circumstances that may affect the assessment of an item on the agenda.
Authorisation for the Board of Directors
The Board of Directors shall be authorised to make such minor adjustments in the resolutions as may be required in connection with registration at the Swedish Companies Registration Office.
Documents
Documentation to the Extraordinary General Meeting will be available on Neobo’s website www.neobo.se/en/extraordinary-general-meeting-2023 and at the company's office at Mäster Samuelsgatan 42, SE-111 57 Stockholm, Sweden no later than 13 September 2023. Hard copies of the documents will be sent to those shareholders who so request and state their postal or email address. The documents can be ordered by e-mail to GeneralMeetingService@euroclear.com, by telephone to +46 (0)8-402 91 81 or by post to Neobo Fastigheter AB (publ), "Neobo EGM 2023", c/o Euroclear Sweden AB, P.O Box 191, SE-101 23 Stockholm, Sweden.
Processing of personal data
For information regarding the processing of your personal data, please refer to: https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf.
Stockholm, September 2023
Neobo Fastigheter AB (publ)
Board of Directors
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This English version is a translation of the Swedish original. In the event of any discrepancies between this translation and the Swedish original, the Swedish original shall prevail.